Travel & Expense Coordinator

Travel & Expense Coordinator

The Travel & Expense Coordinator is an individual contributor role, reporting directly to the Global Travel & Expense Lead roles.  Depending on the area of support (Expense & Technology vs. Travel & Card) this role will flex between program administration activities for corporate card and travel programs and expense activities.  This role requires knowledge of basic accounting principles and to be familiar with support required for all areas of the Global Travel & Expense program.  

Are you highly motivated and organized? If so, we may have an opportunity for YOU! InnoSource is currently seeking applicants for our Temporary Payroll Admin position at one of our Fortune 500 clients, a leader in the automotive industry! 

Key Responsibilities - Travel & Expense Coordinator

• Experience with T&E policy*
• Audit of Expense Reports for compliance to T&E policy and to ensure proper supporting documentation is present
• Perform analytics on expense reporting data using SAP Concur and Detect tools
• Form recommendations to T&E Organization leaders for focus review areas
• Send communications to assist associates with program compliance, i.e. monitoring card program past due activity, personal use of card activity, etc.*
• Provide help desk customer service
• Maintain knowledge of T&E systems to provide support to end users
• Ability to navigate T&E systems and card program systems to perform reconcilations for associate corporate card accounts
• Provide access to training materials and resources
• Resolve, discuss outstanding expense report issues
• Create user profiles in Concur*
• Maintain and update authorized card contacts*
• Administer rebates/settlements
• Understanding of Purchasing Card policy to assist with purchasing card program administration*
• Support T&E Analysts with required tasks*
• Continuous improvement recommendations
• T&E systems and processes assistance
• Assist Subject Matter Expert with SOP documentation
• Collaborate with T&E peers in other GBS centers to maintain system/process standardization
• Support performance of system upgrade regression testing as required
• Track and manage T&E SLAs/metrics
• Archiving, storing, and purging T&E documents/data per regulatory, internal audit, and GY record retention policy requirements.
• Use of imaging tools and technology to store required materials in a standard, secure manner
• Maintain vendor master data for associates T&E system

Required Skills and Knowledge- Travel & Expense Coordinator

• Demonstrated knowledge of all Microsoft Office Products (especially Excel), SAP and SAP Concur
• Interpersonal skills that establish and maintain excellent relationships and credibility quickly
• Ability to support basic accounting/finance/internal control decisions
• English speaking and writing skills (multi-language capability preferred)

Education and Experience - Travel & Expense Coordinator

• Undergraduate degree in accounting, finance or other business field or 3 years of demonstrated accounting / business experience
• Minimum of 6 months experience in accounting, finance or other business administration area (preferably in a large corporate or manufacturing organization)
• Demonstrated customer service based experience
• Numerical reasoning

Benefits and Pay - Travel & Expense Coordinator

• $27 an hour
• Monday through Friday, 8 AM to 5 PM
  • Hybrid schedule, in-office and work-from-home
• Healthcare, life insurance, 50% dental reimbursement program
  • 401K retirement plan eligibility after one (1) year of employment
• Temporary position that is estimated to last approximately six (6) months

About InnoSource

InnoSource has been Putting Passion to Work for over 25 years. We care about our associates and our clients, and we aim to deliver for both. This means connecting each individual with the best long-term career fit based on unique skills and needs, and guiding you through the process along the way.

Pre-Employment Checks

If offered a position, we will run a criminal background check, drug screen, employment and education verification in accordance with all applicable laws.

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Equal Opportunity Employer - Age/Race/Color/Sex/Sexual Orientation/Gender Identity/Disability/Veteran