Engineering Staff Admin

Engineering Staff Admin

Are you looking for a long-term career where you can work alongside leadership and help apply improvements to the team? This administrative position is with a Fortune 500 company in the automotive industry. Apply today!

Key Responsibilities - Engineering Staff Admin

General Administrative Support:

• Manage calendars, schedule meetings, and coordinate conference rooms for R&D personnel
• Organize travel arrangements, expense reporting, and itineraries
• Maintain and update department contact lists, organizational charts, and documentation
• Review and approve employee timesheet submissions
• Sumit and track the completion of maintenance related work orders
• Maintain a well-organized office environment, including managing supplies, equipment, and facility needs specific to a chemical R&D setting

Communication and Coordination:

• Facilitate communication between R&D staff, other departments, and external vendors
• Assist with onboarding new employees by coordinating IT support and distributing orientation materials
• Monitor visitor access to Archwood buildings
• Coordinate on- and off-site departmental events, training sessions, and workshops
• Manage catering logistics for meetings and guest visits

Procurement:

• Process company credit card transactions for the purchase of laboratory supplies, equipment, and office materials
• Monitor purchase orders, invoices, and spending to maintain an approved budget
• Track deliveries, ensure timely restocking, and oversee inventory for incoming supplies

Documentation and Inventory Support:

• Maintain electronic and physical filing systems
• Support data entry and record-keeping for laboratory activities
• Coordinate with EHS to ensure proper documentation and tracking of Safety Data Sheets (SDS) for all incoming chemicals
• Ensure confidential information is handled in accordance with company policies

Required Skills and Knowledge- Engineering Staff Admin

• Established self-starter with a strong sense of initiative
• Demonstrated ability to complete tasks with minimum supervision
• Excellent teamwork and collaboration skills
• Highly organized with strong interpersonal skills, demonstrating consistent attention to detail and reliable follow-through
• Proficient in Microsoft Word, Excel, and PowerPoint, including experience creating data summaries, charts, and presentations for team meetings
• Familiarity with compliance management software, such as SAP, VIM, or Compliant-Pro
• Capable of reading, interpreting, and editing work instructions based on input from management team and operations
• Maintains a professional attitude and approach to assigned projects and daily responsibilities

Education and Experience - Engineering Staff Admin

• Required: High School or GED
• Desired: associate’s degree or 4-year college degree
• 0-2 years’ experience in records management and plant operations.
• Experience in an engineering/environmental workplace and in a chemical manufacturing plant is preferred.

Benefits and Pay - Engineering Staff Admin

• $20/hr
• Paid Holidays & PTO 
• 401k after 1 year
• **We offer healthcare, a dental reimbursement, and life insurance!

About InnoSource

InnoSource has been Putting Passion to Work for over 25 years. We care about our associates and our clients, and we aim to deliver for both. This means connecting each individual with the best long-term career fit based on unique skills and needs, and guiding you through the process along the way.

Pre-Employment Checks

If offered a position, we will run a criminal background check, drug screen, employment and education verification in accordance with all applicable laws.

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Equal Opportunity Employer - Age/Race/Color/Sex/Sexual Orientation/Gender Identity/Disability/Veteran